These terms and conditions are important, please read them
PAYMENTS & CANCELLATIONS
1. Terms of service
TONIC RETREATS lists what is included on the trip. Airfare, tips, travel insurance, alcohol is not included.
To reserve your place on one our retreats please complete the booking form with payment specific to your trip. We ask for payment in full for trips less than 60 days in advance or a non-refundable deposit for trips taking place over 60 days in advance.
Payment can be made by bank transfer or a debit/credit card. For retreats where a deposit has been paid, final balances are due 30 days before the departure date of the trip. If final payments are not received by 30 days prior to departure, TONIC RETREATS reserves the right to cancel your reservation and accept new reservations for your space. If you do not think you can pay in time please contact us via email.
4. Cancellation policy
If you wish to cancel your retreat you must notify TONIC RETREATS in writing. Once we’ve received your notice, cancellation will take effect subject to the following: If cancellation takes place more than 60 days prior to your departure date any payments made will be refunded minus your deposit. For retreats which have been paid in full and no deposit has been stated, the deposit amount will be 25% of total fee or £200 (whichever is greater), minus a £25 admin fee. If cancellation takes place between 30-60 days prior to your departure, 50% of the retreat price will be forfeited. If cancellation takes place less than 30 days prior to your departure date, 100% of the trip price will be forfeited. Any amount forfeited, which has not then been paid to TONIC RETREATS by you, will be recovered from you by TONIC RETREATS as a debt due and payable.
5. Changes/Trip Cancellations
TONIC RETREATS reserves the right to make any changes deemed necessary by our team, trip leaders, teachers or partners. In the rare case of a cancellation on the part of TONIC RETREATS we will offer a transfer to another trip or a full refund of your funds. TONIC RETREATS is not responsible for any expenses or damages incurred as a result of trip cancellation including preparation costs, airline tickets, travel documents or other expenses. TONIC RETREATS reserves the right to cancel any trip prior to departure in the event that there are too few people booked in which case you will be given a full refund of any and all payments made to TONIC RETREATS. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visas, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
INSURANCE & DOCUMENTS
6. Travel Insurance
TONIC RETREATS requires each trip member to purchase individual travel insurance for their trip. You must purchase travel insurance that includes medical coverage.
7. Travel Documents and Immunisations
It is the responsibility of each traveler to obtain all required travel documents including Visas and other travel documents unless otherwise noted. Information regarding necessary documentation is provided per trip on booking or you can contact us for more detailed information regarding your trip requirements. It is your responsibility to purchase correct immunisations. Please contact your nearest travel clinic for the latest requirements.
ACKNOWLEDGEMENT & WAIVER
8. Release and Waiver of Liability
DECLARATION OF HEALTH. By accepting this Tour Participant Agreement I (the trip participant) represent that I have no physical conditions or medical precautions which would adversely affect my ability to take part in the yoga activity or other physical or cultural activities offered on TONIC RETREATS trips. I fully understand that my participation in the yoga or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.
PERSONAL RELEASE. By agreeing to the terms outlined here and elsewhere on the TONIC RETREATS website I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on a TONIC RETREATS trip, including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release TONIC RETREATS including its owners, directors, employees, guides, yoga teachers and partners from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this trip.
For the benefit of everyone on your trip, TONIC RETREATS reserves the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the trip, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the trip. TONIC RETREATS will carry no responsibility or liability for any participant who leaves the trip prior to its conclusion or for any activity undertaken by any participant, which is not included on the trip itinerary.